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Terms & Conditions

Set out below are the terms and conditions (Terms) between the Workshop school/service/person booking in workshop (you), and Beyond The Beanstalk (us). These Terms apply to all workshops hosted by us (Workshops). When booking in a workshop you agree to be bound by these Terms.

The aim of Beyond The Beanstalk is to provide children aged from 3-18 enrolled in Education and Care Services/primary schools across Australia (such as day care, pre-schools, kindergarten, outside school hours care, vacation care, family day care, occasional care, etc.) and any other educational service with hands on and age-appropriate educational experiences in science, technology, engineering and mathematics. 

 

By booking and participating in our workshops, you agree to abide by these terms and conditions. They are as follows;

 



 

 

 

 

 

 

 

 

General
Terms and Conditions

1. Supervision

  • Beyond the Beanstalk employees are not included in educator-to-child ratios.

  • Service educators must be present at all times during the workshop, ensuring compliance with correct ratio requirements.

2. Fit to Work with Children

  • All Beyond the Beanstalk staff hold a valid Working With Children Check (WWCC).

  • Services will receive the STEM presenters' WWCC numbers before the workshop.

  • In accordance with NSW Government requirements, all Beyond the Beanstalk staff are COVID-19 vaccinated to work in an educational setting. Proof of vaccination can be provided upon request, either before or on the day of the workshop.

3. Terms and Conditions
These terms and conditions are subject to change without prior notice. Thank you for your understanding and continued support.

Travel Fees

  • Travel fees are calculated as follows from our office in Castle Hill: ​ 

    1km – 60km = $0 (ex GST) 

    Travel exceeding 60km is charged at $0.98 per km (ex GST) (round trip)

  • Accommodation costs may be added to invoices depending on the location, the number of workshops booked, and the specific area if required.

Cancellation Policy

  • Regional centre bookings require a minimum of six weeks' notice for cancellation.

Media Release

  •  Media release forms will be provided to services before the workshop.

  • Both individual and whole-service media release forms will be emailed upon booking confirmation.

  •  Beyond the Beanstalk staff will liaise with educators to identify children who should not be photographed.

  • By providing consent, you authorise Beyond the Beanstalk and its assignees to copyright, use, and publish photographs and video footage in print and/or electronic formats.

  • Photographs and video footage may be used for lawful purposes such as publicity, illustration, advertising, social media, and web content.

Refunds

  • Refunds will be processed promptly once client information is received and typically take up to 14 business days to be credited back to the original payment method.

  • We strive to ensure refund requests are handled efficiently and fairly.

  • Processing times may vary depending on the financial institution.

  • For refund-related enquiries, please contact us at 02 7205 3734.
     

4. Terms and Conditions for STEM Workshop Deals

Booking Confirmation

  • All bookings are subject to availability and are only confirmed upon receipt of full payment or a pre-agreed deposit.

  • Workshops must be booked as a complete package as per the agreed deal. Individual workshops from the package cannot be separated or rescheduled outside the agreed timeline.

Payment Terms

  • Full payment or a deposit is required to secure a booking, with the balance due by the date specified on the invoice.

  • Payments can be made via bank transfer, credit card, or any other method specified in the invoice.

  • Late payments may result in booking cancellation and forfeiture of any deposits paid.
     

5. Cancellation and Rescheduling
Refund Policy:

  • 4 weeks' notice: 100% refund

  • Less than 4 weeks' notice: No refund

  • Rescheduling requests must be made at least 14 days before the workshop start date and will be accommodated based on availability.

Special Offers

  • Special offers, including free additional workshops with package bookings, are valid only during the promotional period.

  •  The free workshop is non-transferable and must be scheduled within the program timeline.

  • Special offers cannot be combined with other discounts or promotions.


6. Program Delivery

  • Beyond the Beanstalk will deliver all workshops as per the agreed schedule. Any changes must be agreed upon in writing.

  • In the event of unforeseen circumstances (e.g., instructor illness, extreme weather), Beyond the Beanstalk reserves the right to reschedule workshops with prior notice.

Liability

  • Beyond the Beanstalk takes all necessary precautions to ensure the safety and well-being of participants. However, we are not liable for any injuries, damages, or losses that occur during the workshops unless directly caused by our negligence.

  • Clients must inform Beyond the Beanstalk of any participant medical conditions, allergies, or special requirements before the workshop.

Intellectual Property

  • All workshop materials, content, and resources are the intellectual property of Beyond the Beanstalk and are for educational use only.

  • Clients may not reproduce, distribute, or use these materials for any other purpose without prior written consent.

Privacy

  • Beyond the Beanstalk respects your privacy and handles personal information in accordance with our Privacy Policy.

  • We will not share personal information with third parties without consent.

Amendments

  • Beyond the Beanstalk reserves the right to amend these terms and conditions at any time, with changes communicated in writing.

 

7. Respect for Living Creatures

  • We promote curiosity and care for all living creatures during our workshops. Any intentional harm or injury to insects or animals used in our programs will not be tolerated.

  • A penalty fee will be applied for any deliberate harm caused, covering replacement costs and maintaining the integrity of our educational program.


For further enquiries, please contact us at 02 7205 3734.

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